Surplus Procedure Guidelines
Surplus Procedure Guidelines
Departments wishing to transfer equipment must follow the procedures and guidelines implemented by Environmental Health & Safety (EHS) and Capital Assets Management. In an effort to protect UTHealth employees, the environment, and public buyers of UTHealth surplus equipment, EHS has developed a Comprehensive Asset Tracking and Environmental Release (CATER) program to inspect certain pieces of equipment before transfer to the surplus warehouse. This equipment includes items from research laboratories and clinics that contain hazardous materials or may have come into contact with hazardous materials.
Surplus transfer request for all equipment can be made filling out an e-transfer form accessible from the EHS or UTHealth Capital Assets Management web pages.
Note: Be sure to fill out the required fields including your UTHealth email address before clicking the submit button. Once the form is submitted, you will receive an email confirmation and a printable version of the completed Surplus Transfer Request Form. If you wish to print the form, please set your printer to landscape to print the entire page.
Prior to relocation, the department transferring equipment must ensure the equipment has been properly decontaminated, cleaned, or drained of water. After receiving theelectronic Surplus Transfer of Equipment Form，EHS人员将在三个工作日内前往该地点，以检查要搬迁到剩余的潜在危险物品。检查是确保设备已充分污染的确认性调查。完成后，任何警告标签将被删除，进行调查的人员将在检查日期和他/她的首字母缩写添加到UT标签或序列号附近的设备上。仅包括非危害物品的盈余转移表，例如办公设备将立即转发给资本资产管理。
Once EHS personnel have inspected the equipment, a copy of the transfer of equipment from will be forwarded to Capital Assets Management electronically. Capital Assets Management will then be responsible for scheduling and moving the equipment to the surplus warehouse.
Note: Please do not store equipment awaiting surplus transfer in hallways or egress corridors.