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赞助项目管理

分包合同是一种经济援助机制，目的是让另一个机构或一方执行项目范围的组成部分。分包合同是一项正式的协议，阐明了财政安排，定义了分包商要执行的工作范围，并将主要奖励的条款和条件降低给了分支机构。

INCOMING SUBCONTRACTS

赠款and Contracts reviews and negotiates all sponsored projects contracts, including incoming subcontracts:

  • 协议草案和赞助商联系信息;n must be sent topreaward@uth.tmc.edu与赞助商和合同执行的谈判。
  • Once the Sponsored Projects Administrator finalizes the agreement and has all internal documents, the agreement will be sent to the PI for review and approval, or signature when required.
  • SPA will also ensure that all approvals/certifications are completed prior to signatures are obtained.
  • After the PI signs-off on the agreement, SPA will obtain signatures from authorized signing official and route back to prime institution for final execution.
  • Once received, SPA will submit the fully-executed contract, R&A, and all applicable assurances to PAF for account set-up.
  • The PI, DMO, and other appropriate personnel will be notified by email when the account has been established.

OUTGOING SUBCONTRACTS

When an award, including the proposed subcontract, is made to the University, SPA will draft the subcontract.

  • 授予Uthealth的主要奖项。水疗中心确定分包合同资金包括在奖励中。
  • SPA will draft the subcontract and request scope of work and budget for each specific subcontractor as well as any other information to complete draft.
  • Subcontract agreement will be sent to the PI for review and approval, or signature when required. Inquiries will also be made about the subrecipient’s history with the project to determine risk if award is a continuation.
  • After the PI approves subcontract, SPA will route finalized agreement to subrecipient for review and partial execution.
  • Once partially executed agreement is received from subrecipient, SPA will have signing official fully execute subcontract agreement. The subcontract will then be routed back to subrecipient and PAF for set up.
  • The PI, DMO, and other appropriate personnel will be notified by email when the subcontract has been established.

SUBRECIPIENT VS.VENDOR

U.S. Office of Management and Budget (OMB)Circular A-133andCircular A-81要求授予实体确定奖励实体对另一个组织的特定裁决产生的安排是否建立了奖励实体与该组织之间的次级或供应商关系。OMB定义了术语“供应商”和“子接收器”，并为区分两种关系提供了指导。下面的信息扩展了OMB提供的指导。

Subrecipient
Subcontractor

一个支出从通行证实体获得奖励的实体来执行项目。根据>A-133andA-81, a subrecipient relationship exists when funding from a pass-through entity is provided to perform a portion of the scope of work or objectives of the pass-through entity’s award agreement with the awarding agency. A pass-through entity is an entity that provides an award to a subrecipient to carry out a project.

子招生/分包商通常：

  • Determine who is eligible to receive financial assistance, and which specific type of federal assistance is to be distributed.
  • Have its performance measured against whether it meets the objectives of the project.
  • 负责编程决策。
  • Have responsibility for adherence to applicable program requirements.

与为奖励实体的项目提供商品或服务相比，子招生使用资金来执行组织的项目。
Vendor

供应商通常是经销商，分销商或其他卖方，例如提供支持项目活动的用品，消耗材料或数据处理服务。供应商提供了与Prime奖励支持有关的普通商品或服务。

Vendors generally:

  • Provide goods and services within normal business operations.
  • Provide similar goods or services to many different entities.
  • 在竞争环境中运作。
  • 提供商品和服务,辅助the operation of the project.

供应商不受项目的合规要求。

FDP分包合同委员会开发了这一点checklistto help determine when an entity is a subrecipient or a vendor.

联邦示范合作伙伴关系（FDP）

UTHealth is a member of the联邦示范伙伴关系(FDP). The FDP is a cooperative initiative among federal agencies and institutional recipients of federal funds. It was established to increase research productivity by streamlining the administrative process and minimizing the administrative burden on principal investigators while maintaining effective stewardship of federal funds. A result of the FDP is the agreement to use a common template with specific terms and conditions. This standardization can greatly reduce the length of time needed to negotiate and process subcontracts between the parties.

只要可能，水疗中心就会使用此模板。

子接种监控的PI职责

作为主要受赠人，大学和PI都对整个赞助项目有一定的义务。这些义务包括适当监控子掌项的绩效和成本。

Subawardee必须向大学提交定期发票以付款。这些发票必须经PI授权付款审查和批准。在批准之前，PI应审查发票，以确定要求付款的金额与帐单期内的Subawardee的科学进展一致。

Normally, the PI will be familiar with the subawardee’s performance through telephone conversations, technical meetings, progress reports, or site visits. If the PI believes there are problems with the invoice, the PI should not approve it for payment, but rather, consult with their department administration and Post Award Finance to resolve the issues.

Final invoices should only be approved for payment if the PI is satisfied the subawardee has completed its performance under the award and that the costs incurred are appropriate for that performance.

Should it be necessary to terminate the award early, the PI should notify PAF in writing. Sponsored Projects Administration will then coordinate the termination with the PI.

Contact温泉团队成员如果关于对赠款下出的子宣告的PI义务有任何疑问。

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